GUS and NBP reporting
GUS and NBP reporting for companies requires control over accounting data, reporting thresholds, foreign transactions, loans, settlements with non-residents and obligations arising from official correspondence.
GUS and NBP reporting for companies
GUS and NBP reporting is an area that is often overlooked in day-to-day accounting until a company receives a notice, reminder or information about an overdue filing. For many entities, especially foreign-owned companies, companies financed by a group, exporters, importers, entities with foreign loans, foreign bank accounts or settlements with foreign contractors, reporting obligations towards the National Bank of Poland (NBP) may be significant.
At TOP Outsourcing, we support companies in identifying, preparing and filing reports to the NBP and GUS, i.e. Statistics Poland. We pay particular attention to NBP reporting because this obligation depends on specific thresholds, the type of foreign assets and liabilities, the nature of transactions and data resulting from the accounting books.
We help clients determine whether a reporting obligation has arisen, which forms may apply, what data needs to be prepared, whether there are any overdue filings and how to organise the reporting process going forward.
NBP reporting – why is it important?
NBP reporting primarily concerns data needed to prepare Poland’s balance of payments and international investment position. In practice, for companies this may mean reporting specific foreign assets and liabilities, transactions with non-residents, loans, shares or interests, securities, foreign bank accounts, trade receivables and payables, interest, dividends or other flows.
The obligation to report to the NBP does not depend only on whether the company is large or has many accounting documents. The key factors are primarily the value of foreign assets and liabilities and the type of transactions. A company may have a relatively small number of invoices but still exceed a reporting threshold due to a loan from a foreign shareholder, an interest in a foreign entity, a foreign bank account or high trade balances with foreign contractors.
That is why, when servicing companies with a foreign element, we verify not only IC sales list matters, withholding tax or foreign exchange differences, but also potential NBP reporting obligations.
Verification of NBP reporting thresholds
One of the most important elements of the service is the verification of reporting thresholds. These thresholds determine whether the company has an obligation to report to the NBP, how frequently it should file reports and which forms may apply.
In practice, we analyse, among other things:
- the company’s foreign assets and liabilities,
- loans received from non-residents,
- loans granted to foreign entities,
- shares and interests in foreign entities,
- the foreign owner’s interest in the Polish company,
- trade receivables and payables due from or to non-residents,
- bank accounts held abroad,
- interest, dividends and other financial flows,
- settlements with related parties from abroad,
- values resulting from the books at the end of the period.
Threshold verification is particularly important for foreign-owned companies, holding companies, SPVs, investment entities, importers, exporters and companies using intragroup financing.
Preparation and filing of NBP reports
If the analysis shows that the company has an NBP reporting obligation, we help prepare the data needed for the relevant forms. Such data usually requires combining accounting, settlement, banking, capital and transactional information.
We support the client in particular in the following areas:
- identification of the reporting obligation,
- determination of the appropriate reporting frequency,
- preparation of data from the accounting books,
- listing of foreign assets and liabilities,
- analysis of loans and interest,
- preparation of data on shares, dividends and financing,
- analysis of receivables and payables due from or to non-residents,
- preparation of data on foreign bank accounts,
- control of data consistency between periods,
- filing or support in filing NBP forms.
Our goal is for NBP reporting not to be a one-off action after receiving a notice, but an organised process based on accounting data.
Completing overdue NBP reports
A common problem is when a company learns about a reporting obligation only after some time. This may result from exceeding thresholds, a change in financing structure, receiving a loan from a foreign entity, significant settlements with non-residents or the lack of earlier verification of reporting obligations.
In such cases, we help organise overdue filings. We analyse when the reporting obligation may have arisen, which periods need to be completed, what data is available in the books, what is missing and how to reconstruct the information needed to file overdue reports.
When completing overdue reports, consistency of historical data is particularly important. We verify whether amounts reported for subsequent periods logically result from the books, settlements, bank flows, accrued interest, foreign exchange changes, dividends, additional contributions, loans and repayments.
This allows the client to organise NBP obligations and reduce the risk of further reporting gaps.
Accounting books as the basis for reporting
NBP reporting requires data that is often spread across different parts of the accounting books. This includes settlement accounts, loan accounts, interest accounts, shares or interests, equity, bank accounts, foreign exchange differences and transactions with non-residents.
That is why, in ongoing service, we pay attention to whether the data is properly marked and can be quickly extracted. If a company regularly reports to the NBP, it is worth setting up the chart of accounts and analytical dimensions so that preparing a report does not require manually reconstructing the data each period.
Where needed, we help organise accounting analytics, contractor descriptions, residence markings, settlements, loan accounts, interest accounts and share records so that NBP reporting is more repeatable and less prone to error.
GUS reporting
GUS reporting is more varied than NBP reporting. The obligation may result from the statistical survey programme and may concern different areas of activity, depending on the type of company, industry, size of employment, nature of business or data required by the statistical office.
In practice, a company may be required to submit a specific form through the GUS Reporting Portal. The scope of data may include revenue, costs, employment, wages, investment activity, trade, services, fixed assets or other statistical information.
At TOP Outsourcing, we primarily help clients prepare accounting and financial data needed for GUS forms, where such data is available in the entity’s accounting books. Non-financial data is completed by the client or provided to TOP Outsourcing if the report has mixed requirements.
How do we help clients?
At TOP Outsourcing, we support companies in identifying and fulfilling reporting obligations towards the NBP and GUS, with particular focus on NBP reporting.
We help in particular in areas such as:
- verification of NBP reporting thresholds,
- analysis of foreign assets and liabilities,
- identification of transactions with non-residents,
- preparation of data for NBP forms,
- completion of overdue NBP reports,
- analysis of foreign loans and accrued interest,
- analysis of receivables and payables due from or to non-residents,
- preparation of data on shares, dividends and financing,
- organisation of accounting analytics for NBP reporting,
- control of data consistency between periods,
- preparation of accounting data for GUS reports,
- support in handling correspondence related to reporting obligations.
As a result, the client receives not only technical support with forms, but also ongoing control over whether a reporting obligation has arisen, whether the reporting frequency has changed and whether the data resulting from the books is sufficient for correct reporting.
Who is this service for?
Our support is primarily addressed to companies that have foreign transactions, financing from foreign entities, settlements with non-residents or are part of a capital group.
We support, among others:
- foreign-owned companies,
- companies receiving loans from non-residents,
- companies granting loans to foreign entities,
- exporters and importers,
- companies with significant foreign trade receivables and payables,
- holding and investment companies,
- SPVs with foreign financing,
- entities holding bank accounts abroad,
- companies that have received a notice or reminder from the NBP,
- companies that want to verify overdue reporting.
This solution is for clients who want to make sure that reporting obligations towards the NBP and GUS are monitored and that the data needed for reporting comes from organised accounting books.
FAQ – GUS and NBP reporting
Common questions about NBP reporting, reporting thresholds, foreign assets and liabilities, loans from non-residents, overdue reports and data for GUS.
When does a company have an NBP reporting obligation?
The NBP reporting obligation depends on the type and value of foreign assets and liabilities, transactions with non-residents and whether specific reporting thresholds are exceeded. In practice, the obligation may arise in connection with foreign loans, shares or interests, foreign bank accounts, significant settlements with foreign contractors or financing from a group entity.
Does a company with a foreign shareholder have to report to the NBP?
Not every company with a foreign shareholder automatically files NBP reports. It is necessary to verify the value of foreign assets and liabilities, the financing structure, dividends, loans, interest, shares or interests and other transactions with non-residents. That is why we start with a review of thresholds and accounting data.
Which thresholds are relevant for NBP reporting?
For many companies, the key thresholds relate to the total value of specific foreign assets and liabilities. In practice, they may determine whether reporting is required quarterly or monthly. In addition, foreign trade assets and liabilities should be analysed separately. The thresholds should always be verified against current regulations and the company’s data.
Can you help check whether we have exceeded an NBP threshold?
Yes. We analyse accounting records, settlements, loans, interest, foreign bank accounts, shares or interests, dividends and other items that may be relevant for NBP reporting thresholds. On this basis, we help determine whether a reporting obligation has arisen and how frequently reports should be filed.
Can you help complete overdue NBP reports?
Yes. If a company did not report despite having an obligation, we help identify the overdue periods, reconstruct historical data, prepare the required information and organise the process going forward. We also verify consistency of data between periods and its alignment with the accounting books.
Does NBP reporting apply only to large companies?
Not always. The obligation depends on the value of specific foreign assets and liabilities and the type of transactions. A company may have only a small number of documents but still exceed a threshold through one larger loan, significant settlements with non-residents or an interest in a foreign entity.
Do you prepare data for GUS reports?
Yes. We help prepare accounting and financial data needed for GUS forms if the client receives a reporting obligation. The scope of support depends on the type of form and the data required by GUS.
Do you monitor GUS obligations yourselves?
For GUS, the obligation usually results from assigning the company to a specific statistical survey and appears in the GUS Reporting Portal or in correspondence from the authority. We can help the client analyse the received obligation and prepare the data, while non-financial data should be provided or completed by the client.
Can the books be organised to make NBP reporting easier?
Yes. We can help set up accounting analytics, contractor residence markings, loan accounts, interest accounts, shareholding records, foreign bank account records and settlements with non-residents so that the data needed for NBP reporting is easier to extract and control.
Check whether your company has an NBP reporting obligation.
Contact us and check whether your company correctly meets its NBP and GUS reporting obligations.